GYHA Board Meeting Mar, 2021 (ZOOM)

Members Present:  Don Johnson, Jason Burkhart, Amy Glebov, Alex Trestman, Leslie Johnson, Kerri, Elena Payne, Ashley Puckett, Whitney Nichols 
Absent: Alex Trestman
Guest:  Michelle Hodges, Mike, Krista

Board Meeting 

New Business

Learn to Pay
•	2 more weeks for this session 36 kids.
•	Next session is April 5.
•	19 kids from try hockey for free
•	Dressing a lot, 4 more next week to dress. 
•	A lot of different age groups and a lot that can join mites if they are ready come fall
•	Want to encourage more new starts
•	How will we open it up for next group?
•	Open it to people that only have the option for learn to play first, see how many, then open it up to current mites. 
•	Are we still capped at 35?  Don will reach out to Chuck.  There was a sibling which put us at 36 this session
•	Learn to play first for a week, if still open spots then let mites join. 
•	If they have been in mite program, keep them in mites so kids do not have place to go can join learn to play.
•	5-8 that are mites and learn to play
•	7 in learn to play can probably go to mites, encourage them to move to mites’ skills.
•	If they have never were in mites then ask if the want to move but try to do 1 program to increase number that can have access to a program.
•	Send email to the potential move ups to try wed and see what happens
•	Learn to play only wed-wed
•	Gene said he is still going to come to help with skating

Mites
•	2013-2015 next year 
•	Wed night skills is penciled in, we need to decide if we will have wed skills. 
•	We should be OK with wed until mites re starts in sept.
•	Send mites only skills right away so people don’t feel like they need to sign up for learn to play 
•	Do we have enough coaches
•	Mike can be there for most of them, just a few can’t make, don will try to come more also.  Most coaches can had verbally agreed for most of them 
•	Last year mites may want to continue, Triad has not sent/started spring programming yet
•	Mike, comments about season:  fun season, a little hard with covid, kids had fun, next year we will grow and compound on what we did this year.  Kids at Jamboree was a big difference from nov.  The kids looked good against what we believe are tough teams, kids have learned and progressed a lot. 
•	31 this year, 14 move up, 17 left probably most will come back, no one has said not coming back.  At least 7 that can move from learn to play.
•	We have a couple that took this year off from covid, that say they will come back
•	Mites next year probably around 30-35
•	Coaching things that work and go over with Mike and be part of conversation
o	Limiting warm up skating to 20 min
o	Mike:  were do you need more support with coaching, disappointed in assistants, made some comments that they should be helping.  Not seeing a lot of coaches.  Parents, student coaches, 
o	Not knowing who was going to be there to help, need more organization.  A little overwhelmed at first but got the hang on it
o	Need to try to get goalies, trying to balance parents/volunteers, players were hard due to covid and not in locker room
o	Off ice person, like Jason getting goalies suited up in stuff for next year too.
o	Need extra help.  Running 5 and people kept dropping off. 
o	Don will reach out to a family moving here, husband and wife, that want to get involved in girls’ program
o	More coaching the better especially at the young ages.
o	Have another person who has come to learn to play and see if he wants to do more.  He may coach at THA
o	Of seven in learn to play moving up, we have 2 parents that help at learn to play that are moving up and probably can help.
o	Slim year this year with parents able to coach:  6 non-parent coaches in learn to play
o	Need to encourage people to help
o	What can board do to help coaches/parents to get them to come and help
o	Different from year to year, some people want to be involved, came off a bad year last year, need to encourage the parents.
o	We were in all the games and program is doing well and we need to encourage parents to be involved
o	Mike will increase communication to all coaches and get more consistency/communication
o	Sports Engine:  use it to look at who is coming.  You make that it an expectation that they check that off and RSVP.
o	Push the use of the RSVP, it is important to have that 
o	Numbers were down on Friday because all skating is what some parents were saying
o	Parents see things different from coaches
o	Sometime skills and drills that we use seem silly but teach a lot of skills
o	You want to make sure your corrected skating.  If you skate for an hour and don’t correct then that’s not worthwhile either.
o	You need to give coaches jobs to make them worth while
o	Different color jersey helped in mites, we are keeping them and will use them year after year.
•	Mite Skills:  motioned, second, all in favor 
o	Everyone that played this year is open for skills
o	Goalie coach to come once a month to help kids that are interested in it
o	USA Hockey has a goalie bronze, goalie silver, goalie goal.  If there is a coach that interested in goalie to do goalie bronze.  Help them get ready for goalie. Ask a goalie in the area and ask if they want to come out once a month.  
o	Off ice help:  Help off ice was very beneficial and getting kids on/off and bumpers, water bottles, helmets was important and need to continue that.
o	Need to keep parents off the bench, leave it to the off-ice volunteers. 
o	Keep kids off the bench until Zamboni is done 
o	Using multiple doors worked well
•	Alex and Jason should be there most spring wed skills
•	Link for mite registration is out, once we look at that approve it, will send it out.
•	We could also ask them to rsvp for the whole program because most people will know if they will not be there.
•	Put another line on registration to have coaches register in addition to child registration
•	We can pay for background check, we provide warm-ups, some people pay background and take warm-ups, but we can reimburse.
•	Need background checks and safe sport for coaches

First Goal
•	First goal will happen
•	Do not have dates
•	One session in Greensboro 
•	40 players, want to increase to 50
•	Probably sat lunch time and he penciled us in
•	Over last couple of year we have gained players from first goal
•	Did you ask Shane about red instead of black, don will ask?
•	Need to communicate with new parents in learn to play to get them the info.
•	Encourage them to join and keep up to date we can put on website.
•	Sign up starts May 1
•	Do not have dates yet, usually July and Aug or late June
•	Hurricanes pay for the ice, they will send a person from origination to represent 

Board
•	Annual Board Meeting: April  
•	Board Elections:  
o	Open voting:  April 9, end April 19 through survey monkey
o	With three open positions you can vote for 3 different people.  
o	Please vote if you get a survey if THA or GYHA.  These are your organizations
o	Board survey monkey is ready
o	Brought attorneys in 2013 and we need updated version and we need to update on website
•	Don’s term is ending, will still be here with no voting rights, he would like to be a growth coordinator in the future, will be here to help 
•	Board will elect president, vice president, and other 
•	Club excellence website has information about all board members and responsibilities. 
•	Candidates are Whitney, Krista, and Sara

Other	
•	Newsletter would be great addition, it has been done in past and was very good addition
•	Good idea, little information that keeps people looking at something about hockey.
•	Keeps people involved and more active
•	We have different people doing everything and how can we be consistent. 
•	Put it on website:  reminders, quick facts, randomly do them they can edit and posted every couple of weeks.  
•	Need to get Leslie access to emails, we can send a list and pick people involved/still involved.  Need current list.  If you go to website you can pick groups to email to like learn to play, mites. Etc
•	Info from USA Hockey, Club excellence, once a month or every 6 weeks. 
•	T-shirt- Jason has them and we can decide when we should give them out. Like to give mites for end of year. We have them ready lets give them out.  We have 100, we can do learn to play.   Good advertising
•	Learn to play:  Martin putting a puck together and thunderbirds signing it and giving.  Nice to have logo pucks for mites.
•	Last year put stickers on pucks and given as game pucks, can not use stickers on ice. Can be given out as game pucks, we gave out foam pucks at Christmas parade
•	Website is totally redone:  take a look and see what needs to be added all kinds of info, putting on gear, washing, etc.  
•	Jason and Mike if you send an email out we need to go back to red helmets, red pants, red gloves. 
•	Jason will bring T-shirts and hand them out to mites.  If we are doing parent event we can give them out then Wed 24, trying to get extra 30 min but may not be able to.
•	Could we put some quotes on the website?  This is what people are saying about GYHA. Good idea for website

Meeting Adjourned